Table of Contents
Introduction to the FotoWeb Pro interface
Get a quick overview of the Pro interface before you get started. This topic contains links to the associated topics to help you navigate the user documentation.
04. December 2025
Table of Contents
Accessing the Pro interface
When a user logs in to FotoWeb, they are taken to the Pro interface by default if they have a Pro license.
To get from the Pro interface to the Main interface, select the FotoWeb logo in the top left corner. To return to the Pro interface, select the Pro link in the top menu in the main interface.
The Pro interface at a glance
The example above shows what the Pro interface typically looks like when you've opened up an archive for viewing.
Search bar
At the top of the screen is a large search field where you can enter your search queries. For more information, see Searching for files in the Pro interface.
Archives, Folders, and Filters
The left-side panel contains the archives to which you have access. Using the filter field, you can start typing an archive's name to quickly display it. This can prove very practical if the system has been configured with an extensive collection of different archives.
You can pin the archives you access most often - pinned items will be stored on the server so that you can access your favorites even if you log on from another machine or a different browser.
The Folders tab exposes the folder tree in the archive you're currently in. This can prove very useful when filtering the content in your archives.
The Filters tab lets you apply metadata from taxonomies that have been enabled in the archive. This is yet another useful way to filter the content in your archives.
Asset grid
When you open an archive, its contents are displayed in the grid area located in the center of the screen. Clicking on another archive creates a new tab above the grid so you can switch between them. You can also close archives by clicking on the X on the archive tab above the grid.
You can select different views in the grid. For more information, see Switching view types.
Tip: Double-click a thumbnail to display a full-size preview. Alternatively, use the keyboard shortcut E. For a full list of keyboard shortcuts, see Keyboard shortcuts in FotoWeb Pro.
Adjusting grid size
Use the slider in the top right to adjust the size of the thumbnails. This is especially practical when playing video files in the grid.
Tip: When you open an archive the tab displays a little folder icon to indicate that you are browsing the entire contents of that archive. If you perform a search that generates hits, on the other hand, the archives that have search hits will display a little magnifying glass on the header to let you know that you're only seeing the search results.
Asset information panel
Above the grid and to the right is the asset information panel. Expand it by clicking on it. This panel gives you access to edit metadata and add comments to assets. For more information, see Editing metadata using the Pro interface.
Actions
The right side panel contains the actions that have been configured on the site. Actions can be used to copy or move assets to another location, update metadata in assets, either automatically using a preset macro or by allowing you, as a user, to input metadata, or to exchange data about assets in the Fotoware system with other systems using webhooks, a common type of integration between web-based systems.
Some actions are quick, no-questions-asked workflows, while others may require you to enter additional information. It all depends on how your system administrator has configured the system to fit the workflow in your organization.
Albums
Albums are collections of assets that you can create on demand and share with other FotoWeb users or external users. Learn more about using albums.