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Support
  • Fotoware Veloz

Configuring workflows

When building a workflow system using Fotoware or integrating it into an existing workflow, actions and markers are the key components. Learn how to configure them!

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    20. May 2026
Creating and configuring markers

Learn how to set up markers to represent the workflow status of assets in your archive. You can make the markers interactive, allowing them to trigger events similar to actions.

  1. Creating a marker
  2. Applying metadata using an extended marker
  3. Cloning, editing or deleting a marker
  4. Controlling access to markers
  5. Executing a webhook when clicking on a marker
  6. Example: Navigating to a URL when executing an action or an interactive marker
  7. Requesting confirmation when clicking on an interactive marker
  8. Setting the order of markers in the User Interfaces
  9. Navigating to a URL when clicking on a marker
Creating and configuring actions

Actions are used when you want to send a file destination such as a network share or a workflow process, and/or to update assets with metadata. Learn how to create and configure actions in this guide.

  1. Creating an action
  2. Adding information about the requesting user in an action
  3. Cloning an action
  4. Configuring image cropping in an action
  5. Controlling who has access to use an action
  6. Deleting the original asset
  7. Executing a webhook when running an action
  8. Hiding an asset from view after processing
  9. Letting users edit metadata when running an action
  10. Navigating to a URL when running an action
  11. Processing pictures with a processing profile before transfer
  12. Renaming files that are transferred with an action
  13. Sending an email notification when a workflow has been run
  14. Sending assets as email attachments in a workflow
  15. Setting the order of actions in the User Interfaces
  16. Transferring a copy of a file to a destination
  17. Updating asset metadata on ingestion to an archive
  18. Updating asset metadata using a macro
  19. Using an archive as a workflow destination
Configuring image processing

This guide explains how to configure different image processing methods in Fotoware.

  1. Configuring image processing profiles
  2. Defining crop sizes for FotoWeb Desktop checkout
  3. Defining custom-size downloadable previews (Quick Renditions)
  4. Uploading custom watermarks to Fotoware
  5. File formats supported by processing profiles
  6. Combining processing profiles in sets
  7. Importing Color Profiles for use with Fotoware's processing profiles
Example workflows

This guide contains example workflows that can be used and modified/expanded on to suit the needs of your business.

  1. A general approval workflow example
  2. Controlling access to individual assets in an archive

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