Table of Contents
Displaying asset details and metadata
30. April 2025
Table of Contents
Getting more details about an asset
By clicking on an asset in the grid you navigate to the Details page, which holds much more information about the asset in question. To the left of the preview on this page, you can read out the asset title, a preview of the caption, keywords, and credit information, GPS location data (if any), file size information, and any comments added to that particular asset.
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Preview and zoom controls
The asset preview lets you study smaller details in a picture. If zooming has been enabled, you can use the zoom controls or the scroll wheel on your mouse to zoom in on particular areas in the picture.
Tip: When using a touch screen you can pinch the preview to zoom.
Viewing and editing asset metadata
Above the preview, you can access pages that contain the asset's metadata. For multi-page documents, presentations, and PDFs, you will find a Pages tab that lets you preview individual pages inside the document.
The tabs above the preview will differ based on the type of asset you're previewing. For example, multi-page documents will have a Pages tab to let you quickly navigate to a certain page, while pictures from a digital camera will have a separate tab that holds the EXIF capture information.
If you have access to metadata on the assets in the archive, you can do so by simply clicking on the field you would like to edit.
To open all fields for editing, click on the Edit text button above the preview. Note that some of the metadata fields may be located on separate tabs next to the Preview tab.
Learn more about editing metadata.
Tip: In fields that contains several tags, such as the Keywords field, you can click on a tag to perform a search for files that contain that particular tag.
Previewing multi-page documents
When previewing an Office document (Word or PowerPoint), a PDF (or an InDesign document if you've configured Index Manager to work with an InDesign Server), you can get a full overview of all the pages in those documents.
Asset permalink
Every asset in FotoWeb has a permalink. This can be found on the File Details tab on the Asset Details page. The permalink can be copied and sent to other FotoWeb users, and they will be required to log in if the asset is in an archive or album with an access list.
Download links
If you have download access in the archive, you will find a Download button above the preview. If the archive supports image processing on download, clicking the Download button may open a menu where you can choose the version you want to download.
Quick Renditions
These are predefined sizes of the picture set by the site administrator that a user can request at the click of a button. The picture then opens in an overlay on the browser window and can then be dragged to the computer desktop.
Asset comments
If you have been given access to comment on assets in the archive, there will be a comments plugin in the quick info area, below the image title and details. This plugin allows you to leave a comment about an asset that other users can see and respond to.
Asset annotations
Using the Action button, you can add annotations to an asset, such as highlighting an area of a picture and commenting on it.
Scrolling through previews
When you're on the Details page, you can navigate the archive using the previous/next links in the top right corner. You can also use the right and left arrow keys to navigate.