Roles
14. March 2025
Roles are assigned to registered users and define what a user is in general allowed to do in the Content Platform. Bear in mind that the role permission "Manage Content" is not sufficient as the Role also needs to be permitted to apply Layer or create Virtual Items. The role permissions are global access privileges.
Super Admins are always present. You cannot delete or change them.
Create a Role
- Open Roles
- Press Create
- Define User Rights
- Save
In the detail view of the role, you can directly assign users.
Create role, give permissions and add users.
After the Creation of the Role
- Add the role to Permission Sets
- Add the role to a user
- Add the role to a channel
Access Role in User Search
The Roles are saved in a field called:
userRoleId
Therefore you can search for Roles in the menu Users to find all users of a role. You cannot access roles in the Content Browser, but only Permission Sets.
| Case | Value |
| Exact Match | userRoles.userRoleId:GUID |
| Has no Role assigned | -_exists_:userRoles.userRoleId |
| Has Role assigned | _exists_:userRoles.userRoleId |
Solutions
Update a Role
Delete a Role
- Open the desired menu
- Look for the delete icon
- Choose delete from the context menu or the toolbar in the browser or detail view
- Confirm your desire to delete.
Roles with users cannot be deleted. You must remove the users first.
Remove role with users, but first removing users from the role.
Delete Users of a Role
You can only delete roles when no users are assigned.
- You can open the role, click & select all users and remove all users.
Batch remove users of a role.
- You can search for the users of this role.
Solutions
Best Practice Role Setup
A best practice role setup follows a certain naming convention, that allows a sort of grouping. This way new roles can be added easily.
- 10 Super Admin (mainly Picturepark support)
- 20 Administrators
- 21 Admins Germany
- 22 Admins Switzerland
- 23 Admins Austria
- 30 Editors Schema
- 31 Editors Germany
- 32 Editors Switzerland
- 33 Editors Austria
- 40 Editors Content (Metadata)
- 41 Editors Germany
- 42 Editors Switzerland
- 43 Editors Austria
- 50 Reader Picturepark
- 51 Reader Internal
- 51 Reader Dealer
- 60 Reader Portal
- 61 Reader Pres