Table of Contents

Configuring a Dynamic variables node Defining rules in the Rule Builder Example configuration Reference Dynamic variables in downstream nodes

Using the Dynamic variables node

31. July 2026

Table of Contents

Configuring a Dynamic variables node Defining rules in the Rule Builder Example configuration Reference Dynamic variables in downstream nodes

When configuring the Dynamic variables node, you need to follow these steps, which are described in detail below:

Add a Dynamic variables node to a workflow, define variable groups, and create variables for the group
Define rules in the rule builder
Reference the Dynamic variables in downstream nodes

Configuring a Dynamic variables node

In Flow, create a new workflow or edit an existing one.
In the Action area, select Add for the Dynamic variable action.

Select Save. The workflow is displayed with the Dynamic variables node added.
Select the Dynamic variables node to open its configuration panel.
Select Create new.
Enter a name for the dynamic variable group, and, optionally, add a description explaining the group’s purpose.
Select Save and create variables.
Select Create new.
Enter a variable key. Currently, you can create a variable specifying only the Else value. For more information about the Else value, see Defining rules in the Rule Builder.
Select Save.

Defining rules in the Rule Builder

The Rule Builder defines how a variable’s value is calculated.

Define Conditions (When)

Select Edit rules.
In the When section:

Select an input field (API response, metadata field, tag, or existing dynamic variable).
Choose a comparison operator.
Enter or insert a comparison value.

Combine multiple conditions using AND or OR.

Define the Result (Then)

In the Then section:

Enter a static value (text, number, date), and/or
Insert fields or variables, and
Combine values using concatenation or arithmetic where needed.

Optional Else Branch

You can define an Else rule to:

Set a default value
Leave the value empty
Apply alternative logic

Save the rule when finished.

Repeat this process for additional variables.

Example configuration

Group: RightsAndUsage
Variable: rights_usage_terms

Condition:

objectStatus = "Owned"

AND department != "Collection"

AND CurrentDate.year - artist_end_year < 71

Then:

"Can be used until " + (artist_end_year + 71)

Else:

Empty value ""

Reference Dynamic variables in downstream nodes

Dynamic variables do not update metadata by themselves. They must be referenced in another node.

To use them:

Add or configure a Metadata macros node after the Dynamic Variables node.
In the field mapping or macro editor, select Insert value.
Select the relevant dynamic variable.
Save and run the workflow. The following occurs:

Input and API data are processed.
The Dynamic variables node evaluates all rules.
Calculated values become available.
The Metadata macros node writes them to the asset.