Specifying default license types for users and groups

30. April 2025

Table of Contents

Assigning a license to a user Assigning a default license to a group When a user is a member of several groups with different licenses Example 1 Example 2 Note

FotoWeb has different license types to cater for different types of users. Learn how to assign a license to a group or a user.

User licenses can be assigned individually by a user administrator (a user who has permission to manage user accounts) or automatically, using group default licenses in combination with either single sign-on (SSO) or self-service sign-up. The license type controls which functionality the users in that group can access and which user interface they can use.

For a full comparison of the functionality available with the different user licenses, see FotoWeb user licensing feature comparison.

Assigning a license to a user

From the Tools menu (cogwheel icon), go to Site configuration > Users/Groups.
Select the user to which you want to assign a license and select Set license.
Select a license from the License drop-down list.
Select a concurrency mode from the Concurrency mode drop-down list.
Select Save.

Assigning a default license to a group

When creating a group, you can choose a license type for the group.

The default license for a group determines the license of a user who is a member of the group:

Every time the user logs in using single sign-on (SSO)
When a new user signs up using self-service signup-up

Note: Changing the default license of a group does not affect the license of existing users who are members of the group, except whenever the user logs in with single sign-on (SSO). For more information, see the SSO documentation.

Tip: You can select several users in Site configuration > Users/Groups and select Set license to assign a new license to all the selected users.

When a user is a member of several groups with different licenses

If a user belongs to several groups to which different license types have been assigned, FotoWeb has a prioritization order that works as follows:

[wins]

Named Pro User
Concurrent Pro User
Named Fotoware Main User
Concurrent Fotoware Main User

[loses]

Example 1

A user is a member of the following groups:
Group 1: Named Fotoware Main User license
Group 2: Concurrent Pro license
=> User gets Concurrent Pro license, because Pro is a higher license level than Fotoware Main User.

Example 2

The user is a member of the following groups:
Group 1: Named Fotoware Main User License
Group 2: Concurrent Fotoware Main User license
=> User gets Named Fotoware Main User license, because a Named license wins over a Concurrent license.

Note

Licenses are not "combined" from different groups. FotoWeb finds the group with the "best" license and applies the license level and license mode (named/concurrent) from that group to the user. In example 1 above, the user does not get a Named Pro license because no group offers a Named Pro license. The best available license is Concurrent Pro from Group 2, Group 1 does offer a named license, but it has a lower license level, so it is ignored.