Creating a Smart folder entry

Tip: Most users can only see the Smart folders that have been configured. To change or add new entries, you need Smart folder permissions on the archive in question.

Click on the Add link to create a new entry.

Label: First, enter the label that the user should see in the navigation pane. Clicking this name will execute the associated search.

URL fragment: The URL fragment is the optional part of a URL appended to the parent URL, enabling the construction of a complete URL through which the Smart folder can be accessed. URL fragments may only contain the following characters:

• lowercase Latin letters (a-z)
• base 10 digits (0-9)
• dash character (-)

Note: All Smart folder queries are executed in the context of any existing AutoSearch on the archive and access list level. Because different users and groups may have different auto-searches associated with them in the archive's access list, two users accessing the same Smart folder URL may not see the same content.

Query

The query to execute when the Smart folder is clicked is configured here. The creation of queries is documented in the FotoWeb Extended Search topic.

Editing and arranging Smart folders

Clicking the ... link next to a Smart folder opens controls that let you order Smart folders (up and down arrows) and duplicate, edit, or delete the Smart folder.

Nesting Smart folders

Smart folders can be nested to create a navigable structure of advanced search queries.

To create a child item within a parent, click on the parent to navigate to it, and then click on the Add link to create a child item inside the parent.

When creating a child item, you'll see that the properties page has an additional option: Inherit parent. When that option is enabled, the search executed on the child item will be performed within the context of the parent's search results, effectively narrowing the results.

Navigating Smart folders

When you navigate Smart folders, the breadcrumb above the grid will update to show your level in the Smart folder hierarchy. Using the Up link, you can go one level up, or you can go directly to a certain level in the hierarchy by clicking on the desired level.