Table of Contents
Schedules
15. April 2026
Table of Contents
Schedules can trigger Business Rules.
Prerequisites
Business rules you want to trigger via a schedule.
Example: Business Rule: Notification for contents expiring in 10 days
Specific definitions
| Property | Value |
|---|---|
| Name (required) | Choose a name that will be obvious to both yourself and any other admins - e.g., Content Items license expiration warning, Every full hour, etc. |
| Description | Describe what this schedule is used for, so users can easily understand its purpose. |
| Enabled | You can choose to disable or enable the schedule. We suggest leaving it disabled until you have thoroughly tested it. You can test the schedule straight away by clicking the trigger now button, which will run the linked Business Rule. |
| Cron Expression (required) | This expression determines when the schedule will be carried out. An example of a valid cron expression is 0 0 * * 1-7, which would trigger the business rule at 00:00 every day of the week, from Monday through Sunday. See Crontab.guru - The cron schedule expression generator to create your cron expression, but keep in mind that only what is supported by Cronos is supported in Fotoware Alto. |
| Document type (required) | Currently, only the Content document type can be selected here. |
| Filter (required) | The filter is important for performance reasons. It allows you to narrow the number of Content Items loaded before a business rule is executed. See the query filter cheat sheet for examples. |
| Business rules (required) | Select one or more business rules that should be triggered on this schedule. |
| Search string | A search string can further narrow down the Content Items that will have the selected business rule (s) applied. See the advanced search cheat sheet for examples. |
Note
- The minimum accepted interval time is 15 minutes.
- Schedules execute at an approximate time. If you set a schedule to 07.00 AM CET, it runs precisely. Still, the Content Items might be offset depending on the defined search query, the number of Content Items to be processed, and the system's overall load.
- If processing the items takes a long time and overlaps with the next interval, Fotoware Alto will skip execution of that interval. For instance, if you use 15-minute intervals and the processing takes 20 minutes, the subsequent execution will happen 30 minutes after the longer one. It would be best if you used filters to narrow down Content Items to prevent overload and long processing times.