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Creating and configuring actions
Actions are used when you want to send a file destination such as a network share or a workflow process, and/or to update assets with metadata. Learn how to create and configure actions in this guide.
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Creating an action
This topic outlines the general procedure for creating an action and the differences between standard and extended actions.
29. June 2026 -
Adding information about the requesting user in an action
Learn how to configure actions so that they record the information about the requesting users to the metadata of assets processed in it.
29. June 2026 -
Cloning an action
At times it may be practical to clone an action to make minor modifications to an existing one.
29. June 2026 -
Configuring image cropping in an action
Learn how to configure Actions so users can crop images when they're sent to a workflow.
29. June 2026 -
Controlling who has access to use an action
How to control who has access to use a particular action, and in which archives actions should be available.
29. June 2026 -
Deleting the original asset
Explains how you can configure an action to delete the original asset in the archive you are working in.
29. June 2026 -
Executing a webhook when running an action
How to configure an action to execute a webhook when run.
29. June 2026 -
Hiding an asset from view after processing
How to hide asset from view after you have processed it with an action.
29. June 2026 -
Letting users edit metadata when running an action
How to configure an action to transfer files while giving users the ability to edit the contents of specific metadata fields.
29. June 2026 -
Navigating to a URL when running an action
How to configure an action to navigate to a URL when a user runs it.
11. April 2025 -
Processing pictures with a processing profile before transfer
How to configure your action to process images with a processing profile before transfer. The profile applies only to transferred copies, not the original files in the source archive.
29. June 2026 -
Renaming files that are transferred with an action
How to enable renaming of files that you transfer using an action.
20. February 2025 -
Sending an email notification when a workflow has been run
How to issue an email when a workflow has been run using an action or a marker.
29. June 2026 -
Sending assets as email attachments in a workflow
How to send assets as email attachments in a workflow.
29. June 2026 -
Setting the order of actions in the User Interfaces
How to arrange the order of Actions in the FotoWeb user interfaces.
29. June 2026 -
Transferring a copy of a file to a destination
Learn how to configure an action to send the selected assets to a destination.
29. June 2026 -
Updating asset metadata on ingestion to an archive
Learn how to apply metadata macros when an asset is ingested into an archive.
27. July 2026 -
Updating asset metadata using a macro
Learn how to configure an action so that it updates the metadata of the original file, a transferred copy, or both using a macro.
29. June 2026 -
Using an archive as a workflow destination
How to create a workflow that copies assets to another archive in Fotoware.
15. April 2026