The Search field (1) 

Use this to search for specific content across all available archives to which the user has access. A separate topic explains how to perform searches in Fotoware.

Archives/Albums/Pins (2) 

These buttons reflect the archives, albums, and pins users can access. For example, pinning an asset in the web interface allows it to be quickly retrieved from the Pins tab in the Illustrator extension. Similarly, albums the user has created and those others have shared with the user can be accessed via the Albums tab and then placed in the layout. Archives can also be browsed individually.

Asset thumbnail grid (3) 

The grid shows the available archives, albums, or pinned assets. When an archive or album is opened by clicking it, its contents are displayed. Only the search results are shown when navigating to an archive after a search is entered. To return from the thumbnail grid to the list of all archives, the user can click the Up link.

Note the sort mechanism and the filters to the right: If an archive contains a very large collection of assets, or if a search produces too many results to skim through, the filters (taxonomies that have been configured for the archive) can be used to narrow down the search, and the sort method can be set to filename, modification time or Original Date (=Camera Date) in ascending or descending order.

Checking out a file for editing

• Perform a search, then navigate to the archive and asset you'd like to check out.
• Double-click the thumbnail to open the file in Illustrator. Tip: If you'd like to take a closer look before checking it out, click it once to open a preview in the extension panel. You can then double-click on the preview to check the file out.
• Edit the file in Illustrator as needed.
• When you're done, select Check in asset below the thumbnail grid to choose how to proceed.

You have four options: 

• Save and upload changes - Saves the file and uploads it to the server, overwriting the existing file in Fotoware.
• Save as new file - Create a new file in Fotoware and keep both the original and the new version. When choosing this option, you can specify a new filename before the file is uploaded.
• Close file - Close the file, ignoring any changes made. The original file in Fotoware remains untouched.
• Open another asset - Cancel the check-in, then go back to the grid. Use this if you changed your mind about checking in this asset.
   

Uploading content you've created in Illustrator

Having created artwork or graphics in Illustrator, you can use the Fotoware extension to upload your piece to Fotoware.

Tip: Make sure you add some metadata to the file using File Info in Illustrator. Doing so will make it easier to find and work with the asset in Fotoware after it has been uploaded.

1. First, make sure you save the open file in Illustrator, locally or on a network share.
2. Next, select Upload in the bottom right corner of the Fotoware extension.
3. You'll be asked where you wish to upload the file (see below). Select Change to choose from one of the archives you have upload rights to and optionally change the filename.
   
   
    
4. Finally, select Upload to send the file to Fotoware.